Scheduling, credit packs, attendance and billing that run themselves - plus a leads pipeline, WhatsApp reminders, teacher & student portals and reporting. Here's everything Westra does.
Set up in under a minute · No card required
Day, week or month - grouped by location or teacher. Book one-offs or recurring slots, with conflict and holiday warnings before you ever double-book.
Sell session packs, burn credits FIFO by soonest expiry, and catch low balances before they lapse. Pause, resume and renew without losing a single credit.
Clock in, clock out - the credit burns automatically and odd timings get flagged. Every session leaves a trail you can report on and export.
Tags, custom fields, guardians, visit history and session notes - searchable and tidy. Bring your existing lists in from any CSV in minutes.
Everything above runs from the same place - your schedule, your money, your team and your clients, finally in one tool instead of five.
Track prospects from first enquiry through a trial to enrolment - stages, follow-ups, and a public intake form that drops leads straight into your pipeline.
A pre-filled WhatsApp nudge is one tap away - and Westra flags the ones that matter: payments due, packs running low, birthdays, and more.
Teachers see their own lessons and write notes. Students see their schedule and remaining credits - read-only, with zero training. Report cards flow both ways.
Every booking flows straight into Google Calendar. And you can plug in your own Claude or ChatGPT to ask about your studio in plain language - something almost no studio CRM lets you do.
Provider payroll, client value and the lead funnel in focused pages - plus custom roles that set exactly what each person can see, create, edit or delete.
Music, swim, tutoring, PT and more - the app relabels itself to your words.
Green, amber or red banners to everyone, a role, or one person.
Light, dark, or match your device - remembered for next time.
A searchable help centre tailored to what each person can see.
Staff and clients reset their own password by email.
A bell with alerts that link straight to whatever needs you.
Westra is a CRM for session-based businesses - music schools, tutoring, swim schools, personal trainers, driving instructors, language schools and more. It runs scheduling, prepaid credit-pack billing, attendance, a leads pipeline, WhatsApp reminders, teacher and student portals, and reporting in one tool.
Owner-operators and front-desk admins at small, appointment-based studios that sell and schedule recurring one-on-one or small-group sessions. Westra relabels its terminology to each industry, so a swim school sees "Swimmers / Coaches / Lessons" while a gym sees "Clients / Trainers / Sessions".
You sell clients prepaid packs of sessions. As sessions are attended, credits burn automatically FIFO by soonest expiry, so the oldest pack is used first. You can pause and resume a pack, issue makeup credits for cancelled sessions, and Westra sends automatic low-credit and renewal alerts before a pack lapses.
Yes. Every booking pushes one-way into Google Calendar - created, rescheduled or cancelled automatically - with per-provider calendar colours and custom event titles.
Yes. You can link your own Claude or ChatGPT to ask about your studio's schedule, clients and credits in plain language. Access is read-only and scoped to your own studio. Bring-your-own-AI is a feature almost no other studio CRM offers.
Yes. A pre-filled WhatsApp reminder is one tap away for any client, plus automatic nudges for payments due, birthdays and low credit, and an in-app notification bell that links straight to what needs attention.
Westra has a bilingual interface in English and Bahasa Indonesia.
No credit card is required to start. Westra is in early access - every new studio is personally activated by the Westra team, who follow up on WhatsApp after you sign up.
Everything above, running from day one. We onboard every studio personally.