Scheduling, credit packs, attendance and billing that run themselves - plus a leads pipeline, WhatsApp reminders, teacher & student portals and reporting. Here's everything Westra does.
Set up in under a minute · No card required
Day, week or month - grouped by location or teacher. Book one-offs or recurring slots, with conflict and holiday warnings before you ever double-book.
Sell session packs, burn credits FIFO by soonest expiry, and catch low balances before they lapse. Pause, resume and renew without losing a single credit.
Clock in, clock out - the credit burns automatically and odd timings get flagged. Every session leaves a trail you can report on and export.
Tags, custom fields, guardians, visit history and session notes - searchable and tidy. Bring your existing lists in from any CSV in minutes.
Everything above runs from the same place - your schedule, your money, your team and your clients, finally in one tool instead of five.
Track prospects from first enquiry through a trial to enrolment - stages, follow-ups, and a public intake form that drops leads straight into your pipeline.
A pre-filled WhatsApp nudge is one tap away - and Westra flags the ones that matter: payments due, packs running low, birthdays, and more.
Teachers see their own lessons and write notes. Students see their schedule and remaining credits - read-only, with zero training. Report cards flow both ways.
Every booking flows straight into Google Calendar. And you can plug in your own Claude or ChatGPT to ask about your studio in plain language - something almost no studio CRM lets you do.
Provider payroll, client value and the lead funnel in focused pages - plus custom roles that set exactly what each person can see, create, edit or delete.
47 countries and 38 currencies. Your timezone, currency, phone codes, week start, clock and date order - all yours.
Music, swim, tutoring, PT and more - the app relabels itself to your words.
Green, amber or red banners to everyone, a role, or one person.
Light, dark, or match your device - remembered for next time.
A searchable help centre tailored to what each person can see.
Staff and clients reset their own password by email.
A bell with alerts that link straight to whatever needs you.
Ctrl or Cmd + K opens a search box for every page, person and action.
Clients, teachers, packages, attendance, payroll and reports - all of it, whenever you want.
Westra is a CRM for session-based businesses - music schools, tutoring, swim schools, personal trainers, driving instructors, language schools and more. It runs scheduling, prepaid credit-pack billing, attendance, a leads pipeline, WhatsApp reminders, teacher and student portals, and reporting in one tool.
Owner-operators and front-desk admins at small, appointment-based studios that sell and schedule recurring one-on-one or small-group sessions. Westra relabels its terminology to each industry, so a swim school sees "Swimmers / Coaches / Lessons" while a gym sees "Clients / Trainers / Sessions".
You sell clients prepaid packs of sessions. As sessions are attended, credits burn automatically FIFO by soonest expiry, so the oldest pack is used first. You can pause and resume a pack, issue makeup credits for cancelled sessions, and Westra sends automatic low-credit and renewal alerts before a pack lapses.
Yes. Every booking pushes one-way into Google Calendar - created, rescheduled or cancelled automatically - with per-provider calendar colours and custom event titles.
Yes. You can link your own Claude or ChatGPT to ask about your studio's schedule, clients and credits in plain language. Access is read-only and scoped to your own studio. Bring-your-own-AI is a feature almost no other studio CRM offers.
Yes. A pre-filled WhatsApp reminder is one tap away for any client, plus automatic nudges for payments due, birthdays and low credit, and an in-app notification bell that links straight to what needs attention.
Yes. You pick your country when you sign up and Westra takes its timezone, currency and phone country codes from it - 47 countries and 38 currencies are supported, and you can change any of them later. You also choose whether your week starts Monday or Sunday, a 12- or 24-hour clock, and your date order. The interface is in English, with Bahasa Indonesia also available.
One price for your whole studio, every feature included and nothing charged per person - the current rate is on our pricing page. You start on a 14-day free trial with no credit card, and your studio is live the moment you finish setup. To carry on afterwards you pay by bank transfer and we activate you, usually within one business day.
Most studios do not stall on features. They stall on moving years of data, and on not having anywhere to send people. So we do both.
Moving years of clients, packages and leftover credits is the reason most studios never move at all. So we do it for you - and you check our work before anything goes live.
Learn more →A public page in your name and your colours, where people find you, see what you offer and get in touch - wired straight into the system you already run the studio on.
Learn more →Everything above, running from day one. We onboard every studio personally.
Set up in under a minute · No card required