Perfect every session.
Grow every client.
we every session we orchestrate, strategize and demonstrate every session
Westra is the all-in-one CRM for businesses built on sessions - music and tutoring to swim, PT and driving. Scheduling, credit packs, attendance and billing that run themselves, so you stay focused on the teaching.
14-day free trial · No card · Nothing auto-charges
Stop reconciling credits by hand.
Every clock-out burns the right credit, updates the balance, and writes an audit line. Overdrawn a student? Westra allows it and keeps the math honest - refunds reverse cleanly on any correction.
- FIFO credit burn by soonest expiry - forever-credits last
- Negative balances allowed, refunds reverse on correction
- Anomaly flags for short, long or missed clock-outs
- Every change audited with who, what and when
No more chasing
payments at 11pm.
Westra builds the list for you every day: who is nearly out of credits, whose pack expires this week, who still owes for last month, who has a session tomorrow. One tap opens WhatsApp with your own message already written in.
- A daily queue - sessions tomorrow, low credits, expiring packs, payments due
- One tap opens WhatsApp with your template filled in
- Or switch any reminder type to automatic email, or both
- Clients going quiet are flagged before they drift away
Everything you know about someone, in one place.
Every client carries their own history: packs bought, sessions attended, notes from their teacher, who their guardian is, what they are working on. Enquiries live in the same place, with a follow-up date that comes back to you instead of being forgotten.
- One record per client - tags, custom fields, guardians, lesson notes
- A leads pipeline with follow-up dates that chase you back
- Full timeline - every call, note, stage change and session
- Clients who stop booking get flagged automatically
You teach.
We do the admin.
Nobody opens a studio to chase payments and count leftover credits at 11pm. Westra takes that half of the job back off you.
The rest of it, without the tour.
The three above are the ones that change your week. Here is the rest of what comes switched on, at no extra price.
A board that fills itself
Day, week or month - grouped by location or teacher. Quick-book one-offs, with conflict and holiday warnings before you double-book.
Pushes to Google Calendar
Every booking flows out automatically - one-way, per location or teacher.
Announce it in colour
Green, amber or red banners to everyone, a role, or one person.
Logins for teachers & students
Teachers see their own lessons and write notes. Students see their schedule and remaining credits - read-only, with zero training.
Reports that arrive on their own
A monthly recap of money, sessions, hours and attendance - plus reports for each teacher and client.
Speaks your language
A swim school sees swimmers and coaches, a gym sees clients and trainers. Same engine, your words.
Live in three easy steps
A guided wizard gets your studio set up in about a minute - no onboarding call required.
Set up your business
Pick your country - Westra sets your timezone and currency - then name it, drop in your logo and colours, and add your locations.
Add packages & students
Create your session packs, bring in your roster, and tag students however you like.
Book & teach
Fill the board, clock students in, and let credits, billing and reminders run themselves.
Made for your kind of business.
Westra relabels itself to fit your field - same scheduling, credits, attendance and billing underneath.
Built for how session-based businesses really run.
Not a generic CRM bent into shape - every screen is designed around teaching, credits and attendance.
New software is a risk. We take most of it.
Westra is young and we are not pretending otherwise. What we can promise is that you are not left alone with it.
A person sets it up with you
We walk through your studio on a call - locations, packages, prices, and the words your business actually uses. Not a help centre article.
Your old data can be moved for you
Clients, packages and leftover credits lifted out of your spreadsheets as an optional one-off service. You check our work before anything goes live.
Nothing is charged automatically
14 days free, no card taken. When the trial ends nothing is billed and nothing is deleted - your studio goes read-only until you decide.
Your data stays yours
Clients, packages, attendance, payroll and reports all export to CSV whenever you want. Leaving is never made difficult.
The questions studios actually ask
Do I need a credit card to try it?
No. 14 days, every feature unlocked, no card taken. When it ends nothing is charged and nothing is deleted.
I have years of data in spreadsheets. Do I retype it all?
Not by hand. Moving your clients, packages and leftover credits is an optional one-off service - we do it, you check the result before it goes live.
How long until my studio is actually running on it?
The setup wizard takes about a minute, and most studios are booking lessons the same day. We will sit on a call with you if you would rather not do it alone.
Does it work for more than one location or teacher?
Yes, at the same price. Roles keep each teacher to their own lessons, and every branch sits in the same account.
How do payments work?
Bank transfer, then send the proof on WhatsApp and we switch you on, usually the same working day. There is no payment gateway and nothing auto-charges.
Put your studio on autopilot.
Join the studios that swapped spreadsheets for one calm, accurate place to run everything.
14-day free trial · No card · Nothing auto-charges